City of Forrest City
April 7, 2015

Regular Meeting Minutes for April 7, 2015

The City Council of Forrest City, Arkansas, met in regular session on April 7, 2015. Mayor Bryant called the meeting to order at 6:00 p.m. Alderman Twillie offered prayer after which the Pledge of Allegiance was recited. The following answered roll call: Mayor Bryant, Clerk Cochran, and City Council members: Williams, Echols, Hollowell, Twillie, Fields, Capps, and Oswalt. Attorney Cline and Alderman Breeding were absent.

Alderman Oswalt made a motion to approve the minutes of March 17, 2015 regular meeting. Motion second by Alderman Fields. Roll Call: All Ayes.

REPORT OF COMMITTEES

Budget Committee

Alderman Twillie stated several things in the budget were covered the committee have a long ways to go and a lot of things to do. One of the action item covered was solid waste drivers. When they were hired, the drivers were under the impression that the salary would range from $12.00 to $15.00 per hour after a certain time and nothing has happened. He said it was a recommendation from the budget committee to pay the employee with the most seniority $15.00 per hour and the other two drivers $14.00 per hour. Motion was second by Alderman Fields.

Mayor Bryant stated on the original pay sheet it was set zero experience and $12.00 to $15.00 it would be raised in increments but it never got raised.

Alderman Hollowell asked is there a recommendation.

Mayor Bryant stated some employees have experience from other places, some has experience from the city, some have very good safety records, and some can do more than drive the truck. Mayor Bryant stated he did not have a problem with the increase. It has to be decided which employee makes what. The way it was originally setup, the driver is going to make $15.00 per hour but he needs to be able to drive both trucks and do minor repairs.

Alderman Williams asked if it was in writing.

Mayor Bryant stated that it is what they were told when they were hired.

Roll Call: Alderman Williams, Echols, Hollowell, Twillie, Fields, Capps, and Oswalt.

Alderman Twillie stated he would make contact to schedule another budget meeting.

DEPARTMENT HEADS REPORTS

Fire Department

Fire Chief Ruffin stated that Ladder One truck is still in the shop in Memphis. Rescue one is in Memphis in the shop; as soon as the parts come in, it will be back in service. Dirt work for Fire Station #2 has started. As for personnel, all the full-time positions are filled. He said he did interviews for that one part-time position and plan to fill it next week.

Water Department

Mr. Murdock stated the first issue is the back-up generator for the water treatment facility, there is an ordinance on the agenda for the generator. The other issue is a grinder pump that service the lift station is out and immediately action needs to be taken on both items.

Police Department

Chief Reynolds stated that the department's body cameras and in-car computers are working well. He stated the department is working with Mayor Bryant in regards to up grading the telephone system. As for as personnel, several positions have been fill and there is one vacant slot. They are looking to fill that position and hopefully they can find someone already certified.

Civic Center

Mr. Gaines stated he is still waiting on the new roof and the back doors to be put in.

Recreation Department

Kenneth Taylor thanked Lee Wright for removing the graffiti from the Southside Swimming wall. He recognized Perry Sharp with Pure Fitness and if the council had any questions, they can ask him. Alderman Hollowell asked Mr. Taylor if he knew how many sponsors and how many teams there are. Mr. Taylor said he did not have the information with him, but to contact him tomorrow. Alderman Hollowell then asked how much is sponsorship. Mr. Taylor stated if you sponsor one team it is $200.00, two or more is $185.00 per team.

Code Enforcement

Code Enforcement Muqtasid stated she had three topics to report, Commercial construction projects, nuisance structures, and a revised list of all the condemnations. (See attached report). Alderman Capps and Alderman Oswalt confirmed when the 120 days applies vs 180 days applies on the condemnation permit process. Alderman Twillie questioned a report provided by Code Enforcement showing comparison of other cities and asked if other city have more houses that need condemning and are we doing more about it. Code Enforcement stated that we are doing more about it. Other cities are more reluctant in during more because of the liability issues and dealing with ADEQ. Alderman Twillie requested more information of actual houses they have identified and condemned to make a better comparison for the last two years for a better assessment.

Alderman Oswalt questioned a house from last month where someone had been tearing down a house and stopped. Code Enforcement referred him to the updated list provided. Alderman Oswalt indicated a house on 113 West Day that your report show the house was torn down and that house is still there. Code Enforcement stated that she double checked herself and feel that it is pretty accurate, however if there is an error, it is a human error. Alderman Capps stated the house on N. Izard the owner works on it a little bit and stop. The question is, if the house is occupied. Alderman Oswalt stated if that is the burned out house on St Francis Street, the people are living in it and it has a giant hole in the roof; looks like foam on it. Code Enforcement asked for clarification, if they were referring to 1057 N Izard. Alderman Capps asked if they purchased the building permit to stop the condemnation. Code Enforcement stated the house is off the condemnation list and it is in compliance. The condemnation list is from 2011 to current. Alderman Capps requested Code Enforcement to check the house again on 1057 North Izard. Alderman Oswalt stated it is the house on St. Francis and North Izard. Alderman Hollowell stated a house on 500 Laughrun was set on fire; he requested that it be placed on the condemnation list. Code Enforcement stated that if we continue to add more and more houses on the condemnation list that you may run into some liability issues, and it's already difficult to manage these properties. Alderman Hollowell stated he wants the property owner to tear the house down. Mayor Bryant stated that we will review the list with the conditions and what the liability issues are in regard to the way the laws are written. Some things we use to do, we can't do anymore.

PUBLIC COMMENTS

There were none.

UNFINISHED BUSINESS

Asphalt Bid Opening

Mayor Bryant asked if there were any asphalt bids in the audience; there were none. Mayor Bryant stated that there is one bid from M & T Paving & Construction Co, Inc. in the amount of Supply Type II surface coarse $79.00 ton, Pave Type II coarse $94.00 ton, Prime coat $5.50 ton, and Tact coat $3.25 ton.

Tornado Warning System Bid Opening

Mayor Bryant asked if there were any bids in the audience; there were none. Mayor Bryant announced four bids. #1 American Signal Corp for T-128 AC/DC quantity of 2 $47,917.93

#2 ATI Systems for a Turnkey system quantity of 6 for $105,268.92

#3 Safety Com for a VortexR2-WPS2905 quantity of 1 for $17,668.10

And a VortexR2-WPS2905 quantity 1 for $23,971.83

#4CDL Electric for Whelen VortexR4 quantity of 9 for $170,007.06

Treadmill Bid Opening

Mayor Bryant asked if there were any bids in the audience; there were none. Mayor Bryant stated one bid from Second Chance for a T675 treadmill in the amount of $6,285.86 with warranty lifetime frame, lifetime motor, 5 years parts, and 3 year labor.

Bid Opening Cross Trainer

Mayor Bryant stated one bid from Second Chance for a Pinnacle Trainer S772 for $7,614.77 with warranty lifetime frame, 5 years parts, 3 year labor.

Bid Opening Trainer Bike

Mayor Bryant stated one bid from Second Chance for an Xtrainer XT20 for $5,402.86 with warranty lifetime frame, 5 years parts, 1 year labor.

NEW BUSINESS

A Resolution Providing for the Condemnation and Removal of Structure-740 Annette St.

Mose Johnson Jr. was present stating that he had purchased the property at 740 Annette Street. He said he had started repair work on the house and asked for more time to finish. Alderman Oswalt asked Mr. Johnson how much more time did he need. Mayor Bryant stated in the pass when a permit is pulled the city extends more time. Alderman Oswalt asked that the property be removed from the condemnation list to give Mr. Johnson proper time to repair the property.

Forrest City Water Utility Resolutions

Alderman Capps read A Resolution Designating And Authorizing The Mayor And Manager Of The Forrest City Water Treatment Plant & Waste Water Treatment Facility To Execute Certain Documents in Connection With The Drinking Water State Revolving Fund & The Clean Water Revolving Fund Loan Program Administered By The Arkansas Natural Resources Commission Mr. Murdock stated they sent an application in to natural resources for a grant, they will meet on May 11, 2015. If Natural Resources consider the project, it would be consider as a green project. EPA has given the State of Arkansas ten million to us at their discretion. Mr. Murdock stated everyone he has talked to at Natural Resources, Department of Health, and ADEQ thinks that the solar project qualifies as a green project. He said Natural Resources are going to give city water 100% and 0% as an outright grant hopefully. He said natural resources insisted the resolution be passed as part of the application process; it should be in the documentation that the resolution is not binding.

Alderman Oswalt asked if both of the resolutions are on the solar project. Mr. Murdock stated yes. Alderman Oswalt stated he just received the information on the project on Thursday. He said he has not had time to study the information; he would like to see some justification why the solar project is needed. He also said he would like to have more meetings for council members to ask questions.

Mr. Murdock stated that both resolutions were none binding. Alderman Oswalt stated he did not like the wording in the second resolution. Mr. Murdock stated normally there are costs associated with projects prior to the bond issue.

Alderman Twillie stated he assume that there is a time line; He said a meeting needs to be set so the council can have some dialog.

A special call meeting was scheduled for Thursday, April 16, 2015 at 6:00 p.m.

Ordinance

Mayor Bryant read An Ordinance Waving Competitive Bidding In Accordance With Arkansas Code Annotated Section 14-58-303 Authorizing The Mayor to Enter Into A Contract to Purchase Certain Equipment For The City of Forrest City Water Department And For Other Related Purposes-Generator sponsored by Alderman Twillie.

Alderman Oswalt made a motion to suspend the rules and read the ordinance by title only for the second reading. Second by Alderman Twillie. Roll Call: Alderman Williams, Echols, Hollowell, Fields, Capps, Twillie, and Oswalt.

Mayor Bryant read the ordinance by title only for the second reading. Alderman Oswalt made a motion to suspend the rules and read the ordinance by title only for the third reading. Second by Alderman Twillie. Roll Call: Alderman Williams, Echols, Hollowell, Fields, Twillie, Capps, and Oswalt.

Mayor Bryant read the ordinance by title only for the third reading. Alderman Oswalt made a motion to adopt the ordinance. Second by Alderman Twillie. Roll Call: Alderman Williams, Echols, Hollowell, Fields, Twillie, Capps, and Oswalt.

Alderman Twillie made a motion to adopt the emergency clause. Second by Alderman Oswalt.

Roll Call: Alderman Williams, Echols, Hollowell, Fields, Twillie, Capps, and Oswalt.

Ordinance

Mayor Bryant read An Ordinance Waving Competitive Bidding In Accordance With Arkansas Code Annotated Section 14-58-303 Authorizing The Mayor to Enter Into A Contract to Purchase Certain Equipment For The City of Forrest City Water Department And For Other Related Purposes-Grinder sponsored by Alderman Twillie.

Alderman Twillie made a motion to suspend the rules and read the ordinance by title only for the second reading. Second by Alderman Oswalt. Roll Call: Alderman Williams, Echols, Hollowell, Fields, Capps, Twillie, and Oswalt.

Mayor Bryant read the ordinance by title only for the second reading. Alderman Twillie made a motion to suspend the rules and read the ordinance by title only for the third reading. Second by Alderman Oswalt. Roll Call: Alderman Williams, Echols, Hollowell, Fields, Twillie, Capps, and Oswalt.

Mayor Bryant read the ordinance by title only for the third reading. Alderman Twillie made a motion to adopt the ordinance and the emergency clause. Second by Alderman Oswalt. Roll Call: Alderman Williams, Echols, Hollowell, Fields, Twillie, Capps, and Oswalt.

Permission to Bid Uniforms

Mayor Bryant requested permission to bid for recreation department uniforms. Motion by Alderman Twillie. Second by Alderman Hollowell. Roll Call: All Ayes.

Street Stripping

Mayor Bryant requested permission to bid street striping. Motion by Alderman Hollowell. Second by Alderman Fields. Roll Call: All Ayes.

GENERAL FUND BILLS

Alderman Oswalt made a motion to approve and pay the General Fund bills in the amount of $21,160.42. Second by Alderman Twillie. Roll Call: All Ayes.

STREET FUND BILLS

Alderman Williams made a motion to approve and pay Street Fund bills in the amount of $3,079.56. Second by Alderman Capps. Roll Call: All Ayes.

SOLID WASTE FUND BILLS

Alderman Williams made a motion to approve and pay Solid Waste Fund bills in the amount of $25,746.56. Second by Alderman Capps. Roll Call: All Ayes.

ANNOUNCEMENTS

Alderman Twillie asked Mayor Bryant what ADEQ has said concerning the solid waste wash pad.

Mayor Bryant stated that Paul Gunn is re-engineering the wash pad. He spoke to Mr. Gunn earlier this week, he is waiting on the information.

Alderman Oswalt asked Mayor Bryant to consider downtown area when he starts striping the street.

Alderman Twillie made a motion to adjourn at 7:20 p.m.

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