MINUTES OF THE REGULAR MEETING
FORREST CITY CITY COUNCIL
FORREST CITY, ARKANSAS
August 4, 2015
The City Council of Forrest City, Arkansas, met in regular session on August 4, 2015. Mayor Bryant called the meeting to order at 6:00 p.m. Alderman Twillie offered prayer after which the Pledge of Allegiance was recited. The following answered roll call: Mayor Bryant, Records Clerk Manning, Attorney Cline and City Council members: Twillie, Williams, Echols, Fields, Hollowell, Capps, and Oswalt. Alderman Breeding and City Clerk Cochran were absent.
Alderman Capps made a motion to approve the July 21, 2015 regular meeting minutes. Second by Alderman Williams. Roll Call: All Ayes.
CITY COUNCIL REPORTS
DEPARTMENT HEADS REPORTS
Park & Recreation
Recreation Director Kenneth Taylor reported that the swimming pool is doing well. He stated that they have had several tournaments for the month. Membership for the Larry S. Bryant Center has reached a record high. They are working on running electricity to the east pavilion as well as water at the ball park. They are also putting in an aerator for the fishing pond to keep the oxygen flow. Alderman Twillie asked if Mr. Taylor had the equipment he needed. Mr. Taylor said yes. Alderman Capps asked what type of tournaments. Mr. Taylor stated that it was a men’s softball tournament and it is going to be baseball and 10 and under and 12 and under girls’ softball tournament.
Mr. Jimmy Gains reported that the two doors for the auditorium has been installed and stained. Still working on trying to get the aluminum doors for the front entrance way. Mr. Gains stated that they were trying to keep things looking good. Alderman Capps asked Mr. Gains where were we at on the caterer. Mr. Gains stated that Mrs. Duckworth has gotten everything out of the building. Alderman Capps asked if we were without a caterer. Mr. Gains stated that Civic Center Commission was trying to decide something now. Mayor Bryant stated that the Civic Center Commission was having a special meeting today.
Fire Chief Johnny Ruffin reported the numbers of the types of incidents regarding the actions taken by the fire department from January 1, 2015 to August 3, 2015. Total number of actions taken 834. Alderman Twillie asked for an update on the new fire substation. Chief Ruffin stated that the footing had been poured and the plumbers had installed some of the drainage pipes. The electrician has put the conduits in to run the wiring. A permanent pole from Entergy and a temporary pole has be put in to have power when they are ready to use it. Alderman Capps asked Chie Ruffin if the temporary pole is an expense for the contractor. Mayor Bryant stated that the temporary pole is an expense for the contractor but the permanent pole is the city’s expense. Alderman Capps asked the Chief Ruffin if the city gets compensated for any of the medical assistant calls. Chief Ruffin responded by saying no.
Police Chief Edward Reynolds reported for July. Reports to the FBI was 129 part one offenses (felony) and there were 20 arrests of those offenses. There were 222 part 2 offences (misdemeanor offenses) with 86 arrests. Alderman Twillie asked Chief Reynolds if he had compared last year July 2014 totals to this year July 2015. Alderman Capps asked Chief Reynolds if next month he could break down out of the 20 arrests how many of the 129 was cleared up and also do the same on the misdemeanors.
Public Works Department
Mr. George Rooks reported that all the trucks are up and running. Also this past Saturday the landfill was opened to give out mulch. The landfill will be open to give out mulch on the first Saturday of each month. They have had a good turnout. Mr. Rooks stated that when the new
August 4, 2015 Minutes cont.
equipment came in they could handle bigger projects and move forward. Mayor Bryant stated that they had been waiting on the money for the leaf vac. He stated that they finally brought the papers to be signed for the purchase of the leaf vac. Alderman Twillie asked if they should continue to put the leaves and clippings in plastic bags. Mr. Rooks stated that it would be to our advantage to put them in bags because they have trucks that will pick up the bags along with the chipper truck. Alderman Capps asked Mr. Rooks if they could get a projected schedule or list of what the department might need as far as equipment in order to get a head. Mr. Rooks stated that he will try to have that at the next meeting. Mr. Rooks asked Alderman Capps if he provided the projected list, how soon he could get the equipment. Alderman Capps stated that with the projection it would be sooner than it would without one.
Forrest City Area Wellness and Athletic Consortium (FCAWAC)
Dr. Stuart Towns reported that the FCAWAC met multiple times during the month of July 2015. The following items/issues were addressed during the July meetings:
· Committee voted unanimously to recommend to City Council and Mayor to utilize the Construction Manager professional services to develop, manage and construct the proposed aquatic, track and possible stadium. A draft RFQ for Construction Manager Professional Services was submitted to the Mayor and Council
· 501c-3 application has been completed
· Conducted private meetings with potential contributors/donors
· Submitted interim budget to potential funding source
· Request for Qualification Fundraiser and Marketing Professional Services has been drafted and planes are to release by August 12, 2015 and have personnel under contract by September 1, 2015.
· Making plans to visit additional cities that operate aquatic and track facilitates
· Complete staffing of the following sub committees for: Site Location, Facility Design/Layout, Fundraising and Marketing, Institutional Partnership & Operation
Mayor Bryant recognized Shirley Baldwin and Fredia Williams with the neighborhood watch. Mrs. Baldwin stated that they are representing their neighborhood watch which consists of Gorman, Village, Cherry, Hicky and Cook streets. Mrs. Baldwin stated that they had concerns regarding the activities that are happening in the areas, such as drugs, drug houses, people walking down the street smoking, littering and trespassing on properties. There are also problem with overgrown lots, vacant houses, and curfews. Mrs. Baldwin asked the council if the council would allow them to meet with the mayor, the councilman in their ward and the city department heads to make suggestions to them and some ideas that would work in their area and maybe implement them in other areas. Mrs. Baldwin thanked everyone for what they were doing, but stated that they needed help in their neighborhood. The council agreed to the request of the neighborhood watch to meet with all that was mentioned and also thanked them for coming to the meeting. Alderman Fields stated that she is aware of some of the concerns and that she has been in touch with Public Works to help with some of the debris in the area.
Attorney Cline read for the second reading An Ordinance to Permit, License and Regulate the Operation of Coin or Token Operated Amusement Games Which Allow Players to Win Anything of Value for Their Success; To Establish a Privilege Tax; To Establish a License Fee and Fix Penalties for Violation. Sponsored by Alderman Capps.
Bid Opening #16 for Demolition of Condemned Properties #1 thru #6.
Mayor Bryant asked if there were any bids in the audience, there were none. Two bids were opened. Massey & Son submitted the following bids: Property #1-$2,788.00, Property #2-$5,797.00, Property #3-$2,397.00, Property #4-$3,328.00, Property #5-None, Property #6-None. Perdew Construction submitted the following bids: Property #1-$1,000.00, Property #2-$2,500.00, Property #3-$1,600.00, Property #4-$800.00, Property #5-$800, Property #6-None.
August 4, 2015 Minutes cont.
Permission to Bid or Purchase Equipment
Mayor Bryant requested permission to bid or purchase equipment through National Joint Powers Alliance (NJPA) Contract. (State).
1. Garbage Truck
2. Skid Steer and Attachments—Street
3. Heavy Duty Solid Waste Leaf/Limb Truck
4. Dump Truck
5. Phone System F.C.P.D
6. Grid Asphalt Streets
Alderman Twillie made a motion to allow the Mayor to bid or purchase equipment #1 thru #6. Second by Alderman Capps. After discussion. Roll Call: All Ayes.
Permission to Negotiate to Purchase Land for New Municipal Building
Mayor Bryant requested permission to negotiate to purchase land for a new municipal building. Alderman Oswalt made a motion to allow the Mayor to negotiate to purchase land for a new municipal building. Second by Alderman Twillie. Roll Call: All Ayes.
GENERAL FUND BILLS
Alderman Hollowell made a motion to approve and pay the general fund bills totaling $31,350.79 Alderman Williams second the motion. Roll Call: All Ayes.
Alderman Oswalt made a motion to approve and pay Street Fund Bills in the amount of $9,468.45 Alderman Twillie second the motion. Roll Call: All Ayes.
Alderman Oswalt made a motion to approve and pay Solid Waste Fund Bills in the amount of $4,936.74. Alderman Twillie second the motion. Roll Call: All Ayes.
Alderman Twillie made a motion to adjourn at 7:00 p.m. second by Alderman Capps
Larry S. Bryant, Mayor
Donna Manning, Records Clerk