MINUTES OF THE REGULAR MEETING
FORREST CITY CITY COUNCIL
FORREST CITY, ARKANSAS
June 16, 2015
The City Council of Forrest City, Arkansas, met in regular session on June 16, 2015. Mayor Pro-Tem Twillie called the meeting to order at 6:00 p.m. Alderman Williams offered prayer after which the Pledge of Allegiance was recited. The following answered roll call: Mayor Pro-Tem Twillie, Records Clerk Manning, Attorney Cline and City Council members: Williams, Echols, Hollowell, Capps and Fields. Alderman Breeding came in at 6:05 p.m. Alderman Oswalt, Mayor Bryant and City Clerk Cochran were absent.
Alderman Echols made a motion to approve the June 2, 2015 regular meeting minutes. Alderman Fields second the motion. Roll Call: All Ayes.
CITY COUNCIL REPORTS
Mayor Pro-Tem Twillie stated that he would not give a report but will defer it to Cedric Williams, Vice President of the Forrest City Aras Recreation Committee to do later. Mayor Pro-Tem asked if there were any other reports.
Alderman Capps asked Attorney Cline to give the council an update on the ordinance that he introduce to the council and of the outcome on contacting Mr. Mark Hayes. Attorney Cline stated that he received a response from Mr. Hayes today and Hayes suggested a few changes to the ordinance that was originally presented. Those changes will be incorporated into the ordinance sponsored by Alderman Capps. He will mail it out to everybody hopefully by the end of the week so that it can be looked over before the next meeting. Alderman Capps asked for it to be placed on the next agenda.
Mayor-Pro Twillie asked if there was any more old business. There was none.
Mayor-Pro Twillie recognized Mr. Cedric Williams to give his report. Mr. Williams stated that he was standing in the place of the President of the Forrest City Area Recreation Committee (FCARC), Mr. Stuart Towns. Mr. Williams thanked the council for officially approving the committee at the last council meeting.
Mr. Williams presented a list of the highlights of FCARC. (See Attached) Mr. Williams reviewed the highlights and the actions needed to be taken by the Council. During the review, Mr. Williams stated that the committee wanted approval for a name change, which was one of the things that the committee decided on, in order to reflect the focus on wellness which would allow them to seek additional funding and that their 501c3 was being established to also bring in additional funding. He also stated that they were seeking estimates for the cost of the aquatic center and the track.
After the presentation, Mayor Pro-Tem asked if there were any questions. Alderman Breeding stated that he had concerns. Alderman Breeding asked Mr. Williams, “If the tax that has been passed by the voters is not sufficient to pay for the amenities that we are seeking and the donations form public or private are not enough to compensation the difference, will that money come from the General Fund Reserves of the City or will it not be done until such time that the money is there to do it?” Mr. Williams answered by saying, “From our stand point as a committee, we’re a separate entity. What we are looking at doing is fund raising and looking at the enhancement that will be built. The first thing that we have to establish is the cost figures to build what was approved by the voters. Once the bond figures are established, our separate entity here, we will know exactly how much we need to fund raise. Questions regarding how much is going to come from General Fund. Our entity, our committee, we’re not dealing with that. That is, in our opinion, a council issue, with the mayor as far as funding from General Fund for what is already there, approved by the citizens. What we are looking at doing is fund raising and enhancing what is already there.”
June 16, 2015 Minutes cont.
Mayor Pro-Tem Twillie also responded to Alderman Breeding’s question by stating that his understanding was that once the bond issue was passed that it wouldn’t totally take care of everything, and that is why the process of coming up with a committee, to generate what is needed. It could always be done in phases. He also stated that he was not in favor of using the reserves.
Mayor Pro-Twillie asked for a vote on the recommendation of the Forrest City Area Recreation Committee.
Alderman Echols made a motion to accept the following recommendation of the FCAR:
· Stay engaged in process—pass along any questions/concerns form your constituents
· Approve Name Change
· Add new member when recommended
· Make the Committee Report part of the monthly Department Head reporting process
· Allow direct interface/conversations with architect and contractor/construction manager
· Feel free to come to meetings
Alderman Williams second the motion. Roll was call: Alderman Williams-Yes, Alderman Twillie-Yes, Alderman Echols-Yes, Alderman Fields-Yes, Alderman Hollowell-Yes, Alderman Capps- Yes, Alderman Breeding-Yes, and Alderman Oswalt-Absent. Votes: Seven- yes, One-Absent, Majority Passed.
Mayor Pro-Tem Twillie asked if there was any more old business.
Alderman Breeding stated that at the last council meeting the department heads met and one of the things discussed was the position of the water department on the need for a camera truck. Alderman Breeding stated that the Rural Water Association has a camera truck and because the city is a member of the Rural Water Association, that the water department could use their camera truck if needed by an appointment. He would like for the matter to be looked into, before bids was solicited for a camera truck.
Mayor Pro Tem stated the board should direct the Mayor along with Mr. Murdock to look into that and see if it is feasible. He stated that he wanted the minutes to reflect that they would like for the Mayor and Mr. Murdock to look into the possibility of using it when we needed it (the camera truck).
GENERAL FUND BILLS
Alderman Breeding made a motion to approve and pay the general fund bills totaling $42,713.96. Alderman Hollowell second the motion. Roll Call: All Ayes.
Alderman Fields made a motion to approve and pay Street Fund Bills in the amount of $8,431.03. Alderman Williams second the motion. Roll Call: All Ayes.
Alderman Echols made a motion to approve and pay Solid Waste Fund Bills in the amount of $31,436.75. Alderman Fields second the motion. Roll Call: All Ayes.
June 16, 2015 Minutes cont.
Mayor Pro-Tem Twillie announced the Municipal League Meeting will be June 24, 2015 thru June 26, 2015.
Mayor Pro-Tem stated he was asked two questions and he did not have an answer. One, why the grass was being cut on the weekends using the highest paid workers. Two, Eaton Road being blocked and where we are on that. Alderman Capps stated that at the last council meeting that they were going to start on the Eaton Road Project in a couple of weeks.
Alderman Breeding made a motion to adjourn at 6:35 p.m. Second by Alderman Capps.
Cecil Twillie, Mayor Pro-Tem
Donna Manning, Records Clerk