MINUTES OF THE REGULAR MEETING
FORREST CITY CITY COUNCIL
FORREST CITY, ARKANSAS
May 17, 2016
The City Council of Forrest City, Arkansas met in regular session on May 17, 2016. Mayor Bryant called the meeting to order at 6:00 p.m. Alderman Williams offered prayer after which the Pledge of Allegiance was recited. The following answered roll call: Mayor Bryant, Clerk Cochran, Attorney Cline, and City Council members: Williams, Echols, Hollowell, Breeding, Twillie, Fields, Capps, and Oswalt. Alderman Breeding was absent.
Alderman Fields made a motion to approve the minutes of May 3, 2016 regular meeting. Motion second by Alderman Echols. Roll Call: All Ayes.
Alderman Oswalt made a motion to amend the agenda to include a resolution to apply for a motorized trail grant. Second by Alderman Twillie. Roll Call: All Ayes.
REPORT OF COMMITTEES
DEPARTMENT HEADS REPORTS
Food Truck Ordinance
Alderman Oswalt stated he made a change to the ordinance in Section 11; he removed part of Exemption B; Grown on the property where the stand is located. Attorney Cline read for the first reading An Ordinance Establishing Operating Procedures for Portable Food Trucks: Declaring an Emergency and For Other Purposes sponsored by Alderman Oswalt.
Alderman Oswalt made a motion to suspend the rules and read the ordinance for the second reading. Second by Alderman Capps. Roll Call: All Ayes.
Attorney Cline read the ordinance for the second reading by title and sections only.
Mayor Bryant stated that Ward 3 and Ward 2 cleanups have been completed. He said solid waste department is working in Ward 4 and will start on Ward 1 the first of next week. Mayor Bryant also stated that he would be bringing a revised cleanup ordinance to the council, it would be an enforcer for what is already on the books.
Equipment Purchase Discussion
Mayor Bryant stated that the council has passed continuing budgets for the last 3 or 4 years; the city is behind on purchasing capital equipment. He said the city needs to purchase equipment for everything from police cars to dump trucks. He said he would make a list of equipment needed and present it to the budget committee or he may call a special called meeting.
Mayor Bryant stated the administrative fees has been a budget item. Mayor Bryant recommended that the council vote on the administrative fees and retro the fees back to 2015 and year-to-date for 2016. Mayor Bryant stated that the money would go into the general fund to offset some of the cost for the city clerk’s office for record keeping for the Street, Solid Waste, and Library funds. Mayor Bryant also stated this was presented to the council a few years ago, at that time he spoked to the state auditors and they said it could be done; it is legal.
Alderman Oswalt asked what percentage he is going to use. Mayor Bryant said eight percent.
Alderman Oswalt expressed his concerns of hurting the Library Fund if the council voted to make the decision retroactive to 2015.
May 17, 2016 Minutes cont.
Alderman Hollowell felt that the administrative fees would be just moving money from one fund to the other.
Mayor Bryant stated the money would go into the general fund because the general fund does not generate money like the other funds and the generated money can only be used for that fund unless the money would be used for administrative fees.
There was also some discussion on raising mosquito control rates. Alderman Oswalt asked Mayor Bryant if he would have something prepared concerning the mosquito control rate changes for the council to vote on at the next meeting to vote.
After further discussion regarding the administrative fees, Alderman Echols stated that she understood what Mayor Bryant was saying the general fund not generating funds. She said this is a way to generate funds for the General Fund by charging the other three entities the eight percent for administrative fees; that was her motion. Second by Alderman Twillie.
Discussion, Alderman Oswalt asked Alderman Echols if her motion included to retro pay the fees back to 2015. Alderman Echols amended her motion to retro pay the administrative fees back to January l, 2016. Second by Alderman Twillie. Roll Call: Alderman Williams, Twillie, Fields, Capps, Oswalt, and Echols All Ayes. Alderman Hollowell said No.
Refund Booking Fees
Mayor Bryant stated that the city loses a considerable amount of money in booking time and short-notices.
He stated Markita spends a lot of time booking the civic center and then the party gives a short cancellation notice; then it is too late for someone else to book. He noted the clerk’s office spends time and money doing refunds. Mayor Bryant recommended that a minimum fee of $25.00 of the deposit should be withheld from the renter if the civic center rental is canceled. After further discussion, Alderman Oswalt made a motion to charge a nonrefundable 25 percent from Forrest City Civic Center’s booking fees. Second by Alderman Twillie. Roll Call: Alderman Williams, Echols, Hollowell, Twillie, Capps, and Oswalt All Ayes. Alderman Fields Abstained.
Resolution To Apply For A Grant For A motorized Trail
Attorney Cline read A Resolution Expressing the Willingness of the City of Forrest City To Utilize Federal-Aid Recreational Trails Funds Alderman Oswalt made a motion to adopt the resolution. Second by Alderman Hollowell. Alderman Capps asked if the city has to maintain the trail after it is built. Mayor Bryant said yes; the people from the highway department came and walked the grounds of Stuart Springs Park with Mr. Taylor and their recommendations were to cut the ground and put down wood chips for the mat. Mayor Bryant also stated that this would be a natural trail where ATV’s and other motorized vehicles can run but it would not be electric wheelchairs accessible. Roll Call: All Ayes.
GENERAL FUND BILLS
Alderman Oswalt made a motion to approve and pay the General Fund bills totaling $24,531.00 Alderman Fields second the motion. Roll Call: All Ayes.
Alderman Fields made a motion to approve and pay the Street Fund bills totaling $21,453.95. Alderman Williams second the motion. Roll Call: All Ayes.
Alderman Hollowell made a motion to approve and pay the Solid Waste fund bills totaling $28,887.27. Alderman Williams second the motion. Roll Call: All Ayes.
May 17, 2016 Minutes cont.
Alderman Capps made a motion to approve and pay Water Utility bills in the amount of $42,095.83 with the exception of Ferguson Waterworks, Laird Electrical Contractor, L & L Municipal Supplies, and Powerhouse. Second by Alderman Hollowell. Mayor Bryant stated he
would get with Mr. Murdock and go over those bills and the bills would be paid. Roll Call: All Ayes.
Mayor Bryant stated that it was announced on the radio that the highway department will start on Highway 70 on May 23, 2016.
Alderman Echols made a motion to adjourn at 6:43 p.m. Second by Alderman Fields.
Larry Bryant, Mayor
Derene Cochran, City Clerk-Treasurer