MINUTES OF THE REGULAR MEETING
FORREST CITY CITY COUNCIL
FORREST CITY, ARKANSAS
November 19, 2015
The City Council of Forrest City, Arkansas, met in regular session on November 19, 2015. Mayor Bryant called the meeting to order at 6:00 p.m. The Pledge of Allegiance was recited after which Alderman Fields offered prayer after. The following answered roll call: Mayor Bryant, Clerk Cochran, Attorney Cline, and City Council members: Williams, Echols, Hollowell, Breeding, Twillie, Fields, Oswalt, and Capps.
Alderman Oswalt made a motion to approve the minutes of November 3, 2015 regular meeting. Motion second by Alderman Echols. Roll Call: All Ayes.
REPORT OF COMMITTEES
Mayor Bryant stated that the budget committee met briefly. He presented the council with a copy of the 2016 purposed budget and called a budget meeting for next Tuesday, November 24, 2015 at 6:00 p.m.
Alderman Oswalt stated that the personnel committee met after the last council meeting but has nothing to vote on. He stated that the committee is waiting for some information on salary vs hourly wages, then the information will be brought to the council.
Forrest City Area Wellness and Athletic Consortium Committee Contract
Attorney Cline stated that the committee has been negotiating back and forth with Baldwin and Shell. He stated that Baldwin & Shell had made just about every change that was requested by the committee; with the exception, instead of 10% hold back, the law would only allow 5%. Attorney Cline stated his point of view is that the contract is about as good as it going to get for the city; he did not have a problem with the contract.
Alderman Echols made a motion that the contract present by the Wellness and Athletic Consortium that represent Shell and Baldwin be approved. Second by Alderman Williams.
Alderman Breeding asked Dr. Towns after the vote is taken what roll the Wellness Consortium will be taking. Alderman Breeding stated it was his understanding that the Wellness Consortium would be interviewing and doing RFQ’s and find a company to do this and make recommendations back to the city council; from that point on the company would answer to the council.
Alderman Breeding then asked what the roll of the Consortium is. Dr. Towns stated fund raising is the key function and anything to do with wellness and athleticism. He also stated that the committee has talked about continuing coordinating and fund raising over the next 10 to 20 years.
Alderman Oswalt stated he knows that there is a deadline for spending the bond money. He asked Dr. Towns how quickly he thought they could raise some funds to coordinate with the city. Dr. Towns stated the committee has set a deadline for March or April to raise some additional funds. Alderman Williams asked Mayor Bryant the deadline on spending the bond money. Mayor Bryant stated February or March 2017.
Mayor Bryant asked who is paying and where the money is coming from for the fund raising project.
Dr. Towns stated they had the grant from the A & P Committee.
Mayor Bryant stated the council has a certain amount of money to spend on the pool, and looking over the contract the 5.75% of the price of the pool comes to $600,000; the question is can the city afford the extra fees. Mayor Bryant then asked Mr. Towns how much money has the committee raised.
Dr. Towns stated the committee just received the 501c3 and now they are ready to start the fund raising.
Alderman Hollowell asked how much money has the committee spent and to whom.
Mr. Towns stated around $1,000.00 for the 501c3 to the IRS. After discussion,
November 19, 2015 Minutes cont.
Roll Call: Alderman Williams, Fields, Echols, Twillie, Capps, Breeding, and Oswalt All Ayes
Alderman Hollowell said No.
Alderman Capps stated he had concerns about the construction of the fire sub-station. He said he asked Mr. Hodges and Mr. Murdock to be present to answer questions; Mr. Hodges is present. Alderman Capps stated for clarity, he would like to have a statement from Murdock Construction that the sub-station meets the specifications according to the plans.
Mr. Hodges stated the question concerning the strength of the concrete, he sent it to the constructional engineer and to his understanding, and all of the work being performed has been in accordance with the bid specifications. Mr. Hodges did say all of the information that was given to him, he did pass it on to Mr. Murdock.
Alderman Capps asked Mr. Hodges if he had any objection with him using his personal finances to have more test completed. Mr. Hodges told Alderman Capps he had no problem with whatever inspection he wanted to do.
Alderman Capps stated he was going to continue asking questions until he get answers even if he had to pay out of pocket expenses; if he is proven wrong he will apologize to Mr. Murdock and tell him he is a great builder.
Attorney Cline read for the 2nd reading An Ordinance To Adopt Arkansas Mechanical Code, 2010 Edition; Amending Ordinance No. 1823; Providing Procedure For Obtaining Permit; And Setting Fees; And For Other Purposes. Sponsored by Alderman Fields.
Attorney Cline stated this is an audit item, and the $350.00 per month has been paid for many years to cover any expenses accrued by his office in performance of his duties as city attorney. The ordinance was requested in order to make sure the city was in compliance with state legislative audit.
Attorney Cline read for the 1st reading An Ordinance Approving Contract With Beavers & Cline For Reimbursement For Office Supplies And Expense For City Attorney sponsored by Alderman Oswalt.
Mayor Bryant presented the council with a 2016 budget as per state law. He asked the council members to look over the budget for any needed corrections and changes.
Fire Chief Ruffin stated the fire department wants to purchase a 1996 Pierce fire truck owned by the City of Conway. The truck has a 750 gallon tank and a 1250 gallon per minute pump. He stated he sent the assistant chief and a captain to Conway to inspect and test drive the truck; they came back with a report that the truck is in good condition. He asked permission to purchase the truck for $58,000.00. Attorney Cline read An Ordinance Waiving The Requirement Of Competitive Bidding; Declaring An Exceptional Circumstance; Authorizing Expenditure of $58,000.00 For Purchase Of 1996 Pierce Custom Cab Pumper, Job Number E972, Vin Number 4PICTOU2TA000284, From Emergency Vehicle Specialists, Conway, Arkansas; And Declaring An Emergency
Alderman Oswalt made a motion to suspend the rules and read the ordinance for the second reading. Second by Alderman Fields. Roll Call: All Ayes.
November 19, 2015 Minutes cont.
Attorney Cline read the ordinance by title and sections for the second reading. Alderman Oswalt made a motion to suspend the rules and read the ordinance for the third reading. Second by Alderman Echols. Roll Call: All Ayes.
Attorney Cline read the ordinance by title and sections for the third reading. Alderman Oswalt made a motion to adopt the ordinance. Second by Alderman Echols. Roll Call: All Ayes.
Alderman Capps asked the miles on the truck. Chief Ruffin stated 81 thousand.
Alderman Oswalt made a motion to adopt the emergency clause. Second by Alderman Breeding. Roll Call: All Ayes.
GENERAL FUND BILLS
Alderman Hollowell made a motion to approve and pay the General Fund bills in the amount of $26,010.47. Second by Alderman Breeding. Roll Call: All Ayes.
Alderman Oswalt made a motion to approve and pay Street Fund bills in the amount of $6,720.15. Second by Alderman Echols. Roll Call: All Ayes.
Alderman Fields made a motion to approve and pay Solid Waste Fund bills in the amount of $34,347.99. Second by Alderman Echols. Roll Call: All Ayes.
Alderman Capps made a motion to approve and pay Water Utility bills in the amount of $87,004.76. Second by Alderman Breeding. Roll Call: All Ayes.
Mayor Bryant stated he need a vote from the council to purchase the frontend loader for $242,000.00. Alderman William made a motion to give Mayor Bryant permission to purchase the frontend loader garbage truck. Second by Alderman Fields. Roll Call: All Ayes.
Mayor Bryant stated the Escalator would run between $40,000 to S70, 000 depends on the attachments purchased; he stated he would bring the information to the next meeting.
Alderman Echols made a motion to provide a year-end bonus for fulltime employees and elected officials $1,000.00, part-time employees $500.00, and prorated the employees that have less than one-year. Alderman Breeding stated the city cannot continue in the future to give a bonus and a raise.
Roll Call: Alderman Williams, Echols, Breeding, Twillie, Fields, and Oswalt. All Ayes.
Alderman Hollowell and Capps said No.
Alderman Echols made a motion to adjourn at 6:52 p.m. Second by Alderman Fields.
Larry Bryant, Mayor
Derene Cochran, City Clerk-Treasurer