MINUTES OF THE REGULAR MEETING
FORREST CITY CITY COUNCIL
FORREST CITY, ARKANSAS
October 20, 2015
The City Council of Forrest City, Arkansas, met in regular session on October 20, 2015. Mayor Bryant called the meeting to order at 6:00 p.m. Alderman Fields offered prayer after which Mayor Bryant asked Alderman Capps to lead the council in the Pledge of Allegiance. Alderman Capps stated he would like to have a moment of silence in remembrance of Alderman Twillie after which the Pledge of Allegiance was recited. The following answered roll call: Mayor Bryant, Clerk Cochran, Attorney Cline, and City Council members: Williams, Echols, Hollowell, Breeding, Fields, Capps, and Oswalt.
Alderman Fields made a motion to approve the minutes of October 6, 2015 regular meeting. Motion second by Alderman Williams. Roll Call: All Ayes.
REPORT OF COMMITTEES
DEPARTMENT HEADS REPORTS
Status of the Fire Sub-Station
Alderman Capps stated he sent a list of concerned questions to David Hodges, Architect, and council members concerning the new fire sub-station. In the absence of Mr. Hodges, Alderman Capps went over the list of issues. He said the issues started with the foundation and now that the red steel is going up, he has a problem with that. He stated he has a copy of the plans and specs and he feels that the work is sub-standard. Alderman Capps stated after tonight’s meeting, he would be glad to go with council members to the site so he could show them his concerns.
Alderman Echols questioned his meaning of sub-standard.
Alderman Capps stated as not meeting the specifications and plans for the building. Alderman Capps then went over the list of items he thought the contractor was out of compliance on.
Alderman Fields asked Alderman Capps what the resolution would be, since he did not think the building meets specifications.
Alderman Capps stated, to build a strong building, you start with a good foundation. He stated he did not think that the foundation meets the criteria. Alderman Echols questioned Alderman Capps’ background; and asked if he was a contractor.
Alderman Capps stated he was not a contractor but a superintendent on a large construction job at the present; and he has also worked on other construction jobs in Forrest City.
Attorney Cline read A Resolution Expressing The Willingness Of The City Of Forrest City To Cooperate In A Program Regarding Warning Signs At Bridges Alderman Capps made a motion to adopt the resolution. Second by Alderman Hollowell. Roll Call: All Ayes.
Permission to Bid or Purchase a Frontend Garbage Truck
Mayor Bryant requested permission to purchase or bid for a frontend garbage truck with attachments. Alderman Echols questioned the purpose for the truck. Mayor Bryant stated to pick up commercial garbage, but the attachment would also allow the residential garbage to be picked up as well. Mayor Bryant also mentioned that the residential garbage truck that was purchased would be delivered Tuesday, November 2, 2015.
October 20, 2015 Minutes cont.
Alderman Echols asked how many trucks does the city own. Mayor Bryant stated two frontends trucks and two sidearm truck.
Alderman Oswalt asked if the businesses that did not get pickup last week, would still have to pay for that week of service. Mayor Bryant stated he would check on it.
Alderman Breeding stated he would like to get a printout of repairs spent on both garbage trucks.
Alderman Oswalt made a motion to give mayor permission to bid or purchase a frontend garbage truck with attachments. Second by Alderman Fields. Roll Call: All Ayes.
Permission to Purchase a Mini Track Hoe
Mayor Bryant requested permission to purchase a mini track hoe that will come from bond money for ditch repair. Alderman Oswalt made the motion and second by Alderman Fields. Alderman Echols asked what is a mini track hoe, what it is used for, does the city not have one, and the estimated cost. Mayor Bryant stated the city never had a track hoe; it is a small piece of equipment that can be used in close areas and to dig ditches; the price ranges from $40,000 and up. Alderman Capps asked Mayor Bryant was he also getting attachments. Mayor Bryant said a track steer attachment. Roll Call: All Ayes.
Twillie Family Letter
Alderman Williams presented and read a letter from the Twillie Family recommending that Mrs. Ozaree Twillie, wife of Councilman Cecil Twillie, to serve out his remaining term on the city council. Alderman Echols made a motion to accept the letter as a recommendation coming from the family for Mr. Twillie that Mrs. Twillie fulfill the remainder of his term along with all the positions that Alderman Cecil Twillie held. She also stated, “I also know that precedence was set years ago, and that I am a result of that precedence. That being said, I move that we accept this letter and moved forward with Mrs. Twillie filing the term of Mr. Twillie.”
The motion died lack of second.
Alderman Echols then asked why the council could not follow precedence.
Mayor Bryant stated this is a council’s decision and there was no second; had there been a second, there would have been a discussion and then a vote.
Alderman Williams stated listening to the family’s recommendation and the council not voting; is there something that he does not know.
Alderman Oswalt stated he knows that Alderman Twilllie has to be replaced, but he did not anticipate it being tonight. He said he understood what Alderman Echols was saying about past precedence. He said he would have been a little more prepared if it was placed on tonight’s agenda; he preferred to wait until the next council meeting.
Alderman Capps expressed his concerns about Mrs. Twillie fulfilling all positions, which Alderman Twillie held, by her being new to the council.
Alderman Hollowell ask Mayor Bryant if he had contacted the Arkansas Municipal League to seek a recommendation as to how other cities handle replacing a council member.
Mayor Bryant said he called the Arkansas Municipal League and asked whether or not the council would have to have a special election. Don Zimmerman, AML Executive Director stated due to the timeframe the council could select someone. Mr. Zimmerman also stated that most cities are now opening the seats up, and having three-minute interviews, to those people from the Ward in questioned. The council would then go into executive session, discuss it, then come out, and vote.
Alderman Breeding told Alderman Echols he did not second her motion, because her motion was to put Mrs. Twillie in every position held by Alderman Twillie. Alderman Breeding said he did not think that Mrs. Twillie was prepared to take on all the responsibilities that Alderman Twillie handling in his position on the council.
Alderman Williams then made a motion to appoint Mrs. Ozaree Twillie to the seat formerly held on the city council by her husband Cecil Twillie, Ward 1 and finishing the term. Second Alderman Echols.
Alderman Capps asked Alderman Williams why he did not second Alderman Echols’ motion. Alderman Williams stated he thought by presenting the letter; he did not need to second the motion.
October 20, 2015 Minutes cont.
Roll Call: Alderman Echols, Breeding, Fields, Capps, Oswalt, and Williams All Ayes.
Alderman Hollowell said No.
Mayor Bryant stated he would get a letter to Mrs. Twillie letting her know the council’s decision.
GENERAL FUND BILLS
Alderman Oswalt made a motion to approve and pay the General Fund bills in the amount of $12,215.16. Second by Alderman Echols. Roll Call: All Ayes.
Alderman Breeding made a motion to approve and pay Street Fund bills in the amount of $2,531.08. Second by Alderman Hollowell. Roll Call: All Ayes.
Alderman Breeding made a motion to approve and pay Solid Waste Fund bills in the amount of $27,583.75. Second by Alderman Hollowell. Roll Call: All Ayes.
Alderman Oswalt asked Mayor Bryant to look into setting a date for a personnel committee meeting.
Alderman Breeding questioned why city water utility was still paying a local accounting firm. After hiring an accountant that supposed to have two years of experience according to the job description sent to workforce. He also said he would like to know how much has been paid to that local accounting firm, how much more will be paid, and why it was paid.
Alderman Breeding asked for the number of lawsuits that are currently against the City of Forrest City, who the individuals are, and the name of the attorneys representing the parties.
Alderman Breeding asked for a written explanation of why the city water utility is still using Attorney Valley’s services when Forrest City has an attorney.
Alderman Echols asked Alderman Breeding if he would share the information when received; since she had asked for the same information a long time ago.
Alderman Breeding also asked for the amount of repairs spent on each garbage truck.
Alderman Echols made a motion to adjourn at 6:45 p.m. Second by Alderman Hollowell.
Larry Bryant, Mayor
Derene Cochran, City Clerk-Treasurer